Optimize your workdays: MANAGE YOUR DAY-TO-DAY by Jocelyn Glei | Core Message
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Animated core message from Jocelyn Glei's book 'Manage Your Day-to-Day.'
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Optimal productivity and creativity require four deliberate choices: working incrementally daily rather than in blocks, prioritizing creative work before reactive tasks, using rigid rituals to trigger focus states, and cycling attention during work sessions to maintain cognitive performance.
- Daily work frequency creates momentum and bypasses procrastination better than periodic blocks
- Morning creative work receives fresher attention than reactive work, which creates attention residue
- Ritualized work sequences trigger automatic focus states through Pavlovian conditioning
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When you spread the same block of time across several days instead of concentrating it into one or two days, you'll be significantly more productive thanks to the power of frequency.
“if you spread that same block of time across several days you'll be significantly more productive thanks to the power of frequency”
Going into your emails and messages and entering reactive mode creates attention residue for the rest of the day, which impairs your ability to concentrate on complex projects.
“however going into your emails and messages and entering reactive mode creates attention residue for the rest of the day which impairs your ability to concentrate on complex projects”
King says the cumulative purpose of doing these things the same way every day seems to be a way of saying to the mind you're going to be dreaming soon—that starting the same way every time is a form of self-induced Pavlovian training where you associate a creative work state to a specific starting sequence so that your brain notices when you're executing this sequence and begins automatically tuning out distractions and honing in on the upcoming task.
“King says the cumulative purpose of doing these things the same way every day seems to be a way of saying to the mind you're going to be dreaming soon starting the same way every time is a form of self-induced pavlovian training where you associate a creative work state to a specific starting sequence so that your brain notices when you're executing this sequence and begins automatically tuning out distractions and honing in on the upcoming task”
To optimize productivity and creativity, you should begin with strict discipline, then let your mind create freely—that is, you should be rigid about the process but flexible about execution.
“you should begin with strict discipline then let your mind create freely the most productive and creative people have learned that certain levels of discipline are needed to unleash creativity”
People tend to gravitate toward reactive work because checking email is like pulling a slot machine lever: we never quite know if our inbox will be full of boring messages or exciting developments until we check it.
“we all tend to gravitate toward reactive work because checking the email is like pulling a slot machine lever we never quite know if our inbox will be full of boring messages or exciting developments until we check it”
We must give our highest priority projects our freshest attention, and that occurs in the morning when distractions are minimal and a full night of sleep has just restored our ability to focus deeply.
“we must give our highest priority projects our freshest attention and that occurs in the morning when distractions are minimal and a full night of sleep has just restored our ability to focus deeply”
You must be purposely neglectful in the morning: you must postpone your responses to so-called urgent requests.
“if you want to make progress on your projects you must be purposely neglectful in the morning that is you must postpone your responses to so-called urgent requests”
You should aim to execute the first five minutes of your project work sessions in the exact same way every time.
“aim to execute the first five minutes of your project work sessions in the exact same way every time”
Research from the University of Pavia in Italy showed that subjects who alternated between a 5.5 second inhale and 5.5 second exhale experienced improved blood flow to the brain, lower heart rates, and a stabilized nervous system, which indicated their bodies were performing at peak efficiency.
“research from the University of Pavia in Italy showed that subjects who alternated between a 5.5 second inhale and 5.5 second exhale experienced improved blood flow to the brain lower heart rates and a stabilized nervous system which indicated their bodies were performing at Peak efficiency”
Working on a project every day makes you more likely to get started, less likely to be interrupted, and more likely to have great ideas.
“working on a project every day will make you more likely to get started less likely to be interrupted and more likely to have great ideas”
Approaching several hours of work feels overwhelming, which leads to avoidance, and when you know you have several hours of work you tend to believe that delaying an hour isn't a big deal.
“first approaching several hours of work feels overwhelming which leads to avoidance and when you know you have several hours of work you tend to believe that delaying an hour isn't a big deal”
If you want optimal productivity and creativity, you should create a personalized sequence of actions that reliably triggers a deep and creative work state.
“I pose the following question to you what sequence of actions will you execute to reliably trigger a deep and creative work state”
If you plan to work every day, even just for a few minutes, you create a work cadence and create momentum you can bring into the next day, which helps you bypass procrastination.
“but if you plan to work every day even just for a few minutes you create a work Cadence and create momentum you can bring into the next day helps you bypass procrastination”
When you work a little every day, it's far easier to temporarily block out distractions since most things that demand your attention can wait 30 to 45 minutes while you put in your project work.
“next when you work a little every day it's far easier to temporarily block out distractions since most things that demand your attention can wait 30 to 45 minutes while you put in your project work”
The more frequently you work on a project, the more your subconscious works on tackling problems related to your projects between work sessions, which leads to more creative insights.
“and lastly the more frequently you work on a project the more your subconscious works on tackling problems related to your projects between work sessions which leads to more creative insights”
You must divide your total time to complete a project across several days and put in at least 15 minutes of project work every day no matter what.
“therefore whatever time you have to complete a project divide it across several days and put in at least 15 minutes of project work every day no matter what”
Work life oscillates between two modes: reactive and creative. In reactive mode we respond to problems and requests from others; in creative mode we temporarily block out the world and focus on creating original work.
“work life oscillates between two modes reactive and creative in reactive mode we respond to problems and requests from others in creative mode we temporarily block out the world and focus on creating original work”
If you want to achieve optimal productivity and creativity, create first and react second.
“if you want to achieve optimal productivity and creativity create first react second”
The longer you remain seated in one place while working, the more your breathing shallows, and shallow breathing means the brain is getting less oxygen.
“why well the longer you remain seated in one place while working the more you're breathing shallows and shallow breathing means the brain is getting less oxygen”
Movement during a break can help replenish the neurochemicals you need for focus; physical movement activates pathways in the brain that increase dopamine, which is the basis for epinephrine and all neural energy.
“movement during a break can help replenish the neurochemicals you need for Focus Dr Andrew hberman explains that physical movement activates Pathways in the brain that increase dopamine which is the basis for epinephrine and all neural energy”
To be more productive, you should make four critical choices: (1) create a daily work rhythm instead of saving important project work for one or two days a week; (2) focus on creative projects before entering reactive mode; (3) start focus sessions with a rigid ritual to condition your mind to block out distractions; and (4) cycle your attention during focus sessions to focus more intensely for longer.
“in the end if you're on a quest to be more productive make the following four choices one create a daily work Rhythm instead of saving important Project work for one or two days a week two focus on your creative projects before entering reactive mode three start your focus sessions with a rigid ritual so you condition your mind to block out distractions and focus on a task and number four cycle your attention during your focus sessions so that you can focus more intensely for longer”
The instant you get up from your work to initiate a mini work break, you should perform box breathing like Navy Seals do before combat: a deep 4-second inhale, a 4-second hold, a 4-second exhale, and another 4-second hold.
“the instant you get up from your work to initiate your mini work break perform box breathing like Navy Seals do before combat this involves a deep 4-second inhale a 4C hold a 4C exhale and another 4C hold”
These four choices should dictate your day-to-day work schedule to enhance your focus and creativity.
“let those four choices dictate your day-to-day work schedule to enhance your focus and creativity”
The speaker has repeated the same series of actions every workday over the past few months and finds it easier and easier to slip into a deep and creative workstate.
“over the past few months i've repeated the same series of actions every workday and find it easier and easier to slip into a deep and creative workstate”
A short period of movement will provide the fuel you need to focus intensely and continue creating and producing at a high level.
“in other words a short period of mov movement will provide the fuel you need to focus intensely and continue creating and producing at a high level”
When you start answering people's requests, part of your mind is left thinking about what you just said, what else you could have said, and what people's responses might be.
“it's because when you start answering people's requests part of your mind is left thinking about what you just said what else you could have said and what people's responses might be”
Stephen King sits at the same desk at the same time every day, takes the same vitamin pill, and listens to the same music, then rearranges the papers on his desk the same way to kickstart his creative writing block.
“Stephen King for instance sits at the same desk at the same time every day takes the same vitamin pill and listens to the same music he then rearranges the papers on his desk the same way to Kickstart his creative writing block”
If you can extend your work project session beyond 20 minutes, you must cycle your attention by stepping away from your work at least three times every hour.
“if you can extend your work project session Beyond 20 minutes you must cycle your attention by stepping away from your work at least three times every hour”
It's better to disappoint a few people over small things than to surrender your dreams for an empty inbox.
“it's better to disappoint a few people over small things than to surrender your dreams for an empty inbox”
Stepping away to get a drink of water, walk around the block, or go to the bathroom to splash water on your face allows you to consciously regulate your breathing and get oxygen to your brain.
“stepping away to get a drink of water walk around the block or go to the bathroom to splash water on your face allows you to consciously regulate your breathing and get oxygen to your brain”
Great creative minds think like artists but work like accountants.
“as author David Brooks put it great creative minds think like artists but work like accountants”
The speaker's writing and questioning period stokes their curiosity and puts them in a creative work mode where they freely explore different ways to get to their project objective.
“this writing and questioning period stoked my curiosity and puts me in a creative work mode where I freely explore different ways to get to my project objective”
The speaker's ritualized sequence is: feel watch buzz at 5:15 a.m., then step out of bed and put on the same hoodie and sweatpants, then walk to the fridge to grab the same Topo Chico carbonated water, then walk upstairs to sit in the same chair and open a new word document to continuously type questions for one minute.
“my sequence is feel my watch Buzz at 5:15 a.m. then step out of bed and put on the same hoodie and sweatpants then walk to the fridge to grab the same Topo Chico carbonated water then walk upstairs to sit in the same chair and open a new word document to continuously type questions I have for the upcoming work session for one minute”
Alternatively, you could do a 5.5 second breath cycle by thinking 1-2-3-4-5 in and 1-2-3-4-5 out.
“or you could do a 5.5 second breast cycle simply think 1 2 3 4 5 in 1 2 3 4 5 out”
The core message from 'Manage Your Day to Day' by Joselyn Gely and 99u is about making the four critical choices for optimal productivity and creativity.
“that was the core message that I gathered from manager day-to-day by Joselyn gly in 99u”
'Manage Your Day to Day' has an impressive collection of ideas from some of the best minds in the productivity space and is highly recommended.
“this book has an impressive collection of ideas from some of the best Minds in the productivity space I highly recommend it”
The speaker has created a one-page PDF summary of insights from 'Manage Your Day to Day' that can be emailed to subscribers.
“if you would like a one-page PDF summary of insights that I gather from this book just click the link below and i' be happy to email to you”